Format your Word document - Microsoft Support (2023)

You can use Word on your Android tablet, iPad, or Windows tablet to select and format text, change line and paragraph spacing, change indentation, and add lists. You can also use the edit menu to cut, copy, paste, and delete text that you select.

On your Android tablet

You can select words, sentences, or paragraphs.

  • To select a word, double-tap it.

  • To select a group of words or a block of text, select the first word and then drag the handles (Format your Word document - Microsoft Support (1)) to the end of your selection.

  • To select a paragraph, triple-tap it.

  • Change the font: Select some text and then tap the font name box. Choose a font from the drop-down list.

    Format your Word document - Microsoft Support (2)

  • Change the font size: Select some text, tap the font size box, and then choose a size from the drop-down list.

    Format your Word document - Microsoft Support (3)

  • Change the font color: Tap the font color icon, and then choose a color.

    Format your Word document - Microsoft Support (4)

  • Add bold, italics, underlining, or strikethrough: Select some text and then tap the appropriate icon to apply the formatting.

    Format your Word document - Microsoft Support (5)

  • Highlight text: Select some text, tap the highlight icon, and then choose a highlight color.

    Format your Word document - Microsoft Support (6)

  • Apply a style: Select some text, tap the style icon, and then select from the list of defined styles.

    Format your Word document - Microsoft Support (7)

    Notes:

    • If you are using your device in portrait mode, many of the formatting options will appear on the Font menu.

    • Format your Word document - Microsoft Support (8)

  • Remove formatting: Select the text that has the formatting you want to remove, and then tap the clear formatting icon (Format your Word document - Microsoft Support (9)).

  • Add subscript or superscript: Select the text you want to make subscript or superscript, tap the font icon, and select subscript or superscript.

    Format your Word document - Microsoft Support (10)

  • Add bullet or numbered lists: Select the text and then tap the bullet or the numbered list icon.

    (Video) Advanced Microsoft Word - Formatting Your Document

    Format your Word document - Microsoft Support (11)

    You can select a bullet or numbering style.

    Format your Word document - Microsoft Support (12)

    Format your Word document - Microsoft Support (13)

  • Indent a paragraph: Tap anywhere in the paragraph, and then tap the indent icon or the negative indent icon.

    Format your Word document - Microsoft Support (14)

  • Align the text: Tap the text and then tap the alignment icon to align the text left, center, right, or justified.

    Format your Word document - Microsoft Support (15)

  • Line spacing: To add or remove space before or after a line or paragraph, tap your text, tap the spacing icon, and then make your selection.

    Format your Word document - Microsoft Support (16)

  • Insert or remove tabs: Tap the place where you want the tab to be located, tap the tab icon, and then tap the insert tab or remove tab icon.

    Format your Word document - Microsoft Support (17)

    To indent only the first line or use a hanging indent, tap the paragraph tab icon, tap Special Indent, and then make your selection.

    Format your Word document - Microsoft Support (18)

You can also select formatting options from the edit menu.

Format your Word document - Microsoft Support (19)

  • Cut and paste or copy and paste: Select some text, tap the scissors icon or the copy icon, tap to select a new location, and then tap the clipboard icon. Tap the arrow next to the clipboard to see the Paste menu. You can select Paste, Keep Source Formatting,Keep Text Only or Paste Format.

    Format your Word document - Microsoft Support (20)

On your iPad

You can select words, sentences, or paragraphs.

  • To select a word, double-tap it.

  • To select a group of words or a block of text, select the first word and then drag the handles ( Format your Word document - Microsoft Support (21)) to the end of your selection.

  • To select a paragraph, triple-tap it.

You can use the formatting options available on the Home tab to format text.

Tip:Use the back and forward arrows on the Home tab to undo or redo a change.

(Video) Microsoft Word: How to Save Time Formatting Documents in Word; Understanding Document Formatting

  • Change the font: Select some text and then tap the font name box. Choose a font from the drop-down list.

    Format your Word document - Microsoft Support (22)

  • Change the font size: Select some text, tap the font size box, and then choose a size from the drop-down list.

    Format your Word document - Microsoft Support (23)

  • Add bold, italics, or underlining: Select some text and then tap the appropriate icon to apply the formatting.

    Format your Word document - Microsoft Support (24)

  • Add special formatting: To add formatting such as strikethrough or subscript, select some text, and then tap the formatting icon.

    Format your Word document - Microsoft Support (25)

    You can also choose from case options or special text effects, and you can clear formatting.

    Format your Word document - Microsoft Support (26)

  • Highlight text: Select some text, tap the highlight icon, and then choose a highlight color.

    Format your Word document - Microsoft Support (27)

  • Change the font color: Tap the font color icon and then choose a color.

    Format your Word document - Microsoft Support (28)

  • Apply a style: To select a text style, tap the style icon, and then select from the list of defined styles.

    Format your Word document - Microsoft Support (29)

  • Add bullet or numbered lists: Tap the text and then tap the bullet or the numbered list icon.

    Format your Word document - Microsoft Support (30)

    You can select a bullet or numbering style.

    Format your Word document - Microsoft Support (31)

    Format your Word document - Microsoft Support (32)

  • Indent a paragraph: Tap the text, and then tap the indent icon to move the text to the right. Tap the negative indent icon to move the text to the left.

    Format your Word document - Microsoft Support (33)

  • Align the text: Tap the text and then tap the appropriate icon to align the text left, right, center, or justified.

    Format your Word document - Microsoft Support (34)

  • Change the line spacing: Tap anywhere in the paragraph, and then tap the line spacing icon. Choose a spacing option.

    Format your Word document - Microsoft Support (35)

You can also select formatting options from the edit menu.

Format your Word document - Microsoft Support (36)

  • Cut and paste or copy and paste: Select some text, tap Cut or Copy, tap to select a new location, and then tap Paste.

  • Copy formatting: Select the text that has the formatting you want to use, tap Copy, select the text that you want to format, and then tap Paste Format.

  • Delete text: Select the text that you want to remove, and then tap Delete.

  • Look up a definition: Select a word and then tap Define.

  • Add a comment: Select the text, tap New Comment, and then type your comment in the comment box.

  • Add tabs and line breaks: Tap at the location where you want the tab or line break, tap Insert, and then tap Tab or Line Break on the context menu.

    Format your Word document - Microsoft Support (37)

(Video) How to reset Microsoft word to default settings

On your Windows 10 tablet

  • To select a word, double-tap it.

  • To select a group of words or a block of text, select the first word and then drag the handles (Format your Word document - Microsoft Support (38)) to the end of your selection.

  • To select a paragraph, triple-tap it.

You can use the formatting options available on the Home tab to format text.

  • Change the font: Select some text and then tap the font name box. Choose a font from the drop-down list.

    Format your Word document - Microsoft Support (39)

  • Change the font size: Select some text, tap the font size box, and then choose a size from the drop-down list.

    Format your Word document - Microsoft Support (40)

  • Add bold, italics, or underlining: Select some text and then tap the appropriate icon to apply the formatting.

    Format your Word document - Microsoft Support (41)

  • Highlight text: Select some text, tap the highlight icon, and then choose a highlight color.

    Format your Word document - Microsoft Support (42)

  • Change the font color: Tap the font color icon, and then choose a color.

    Format your Word document - Microsoft Support (43)

  • Add strikethrough: Select the text, and then tap the down arrow. Tap the strikethrough icon on the Font menu.

    Format your Word document - Microsoft Support (44)

    (Video) Microsoft Word: Professional Formatting Tutorial

  • Remove formatting: Select the text that has the formatting you want to remove, and then tap the down arrow. Tap Clear Formatting on the Font menu.

  • Add subscript or superscript: Select some text, tap the down arrow, and select subscript or superscript on the Font menu

    Format your Word document - Microsoft Support (45)

    Notes:

    • If you are using your device in portrait mode, many of the formatting options will appear on the Font menu.

    • Format your Word document - Microsoft Support (46)

  • Apply a style: Select some text, tap the style icon, and then select from the list of defined styles.

    Format your Word document - Microsoft Support (47)

  • Add bullet or numbered lists: Select the text and then tap the bullet or the numbered list icon.

    Format your Word document - Microsoft Support (48)

    You can select a bullet or numbering style.

    Format your Word document - Microsoft Support (49)

    Format your Word document - Microsoft Support (50)

  • Indent a paragraph: Tap anywhere in the paragraph, and then tap the indent icon or the negative indent icon.

    Format your Word document - Microsoft Support (51)

  • Align the text: Tap the text and then tap the alignment icon to align the text left, center, right, or justified.

    Format your Word document - Microsoft Support (52)

  • Line spacing: To add or remove space before or after a line or paragraph, tap the arrow and then select from the spacing options.

    Format your Word document - Microsoft Support (53)

  • Insert or remove tabs: Tap the place where you want the tab to be located, tap the paragraph tab icon, and then tap the insert tab or remove tap icon.

    Format your Word document - Microsoft Support (54)

    To indent only the first line or use a hanging indent, tap the paragraph tab icon, tap Special Indent, and then make your selection.

    Format your Word document - Microsoft Support (55)

You can also select formatting options from the edit menu.

Format your Word document - Microsoft Support (56)

(Video) How to format a word document in minutes? MS Word formatting Tips - Researchbeast

  • Cut and paste or copy and paste: Select some text, tap the scissors icon to cut the text or the copy icon to copy the text, tap a new location, and then tap the clipboard icon. Tap the arrow next to the clipboard to see the Paste menu. You can select Paste, Keep Source Formatting,Keep Text Only, or Paste Format.

    Format your Word document - Microsoft Support (57)

  • Look up a definition: Select a word and then tap Smart Lookup.

FAQs

What file formats are supported in Word? ›

File formats that are supported in Word
ExtensionName of file format
.docxWord Document
.docxStrict Open XML Document
.dotWord 97-2003 Template
.dotmWord Macro-Enabled Template
14 more rows
Oct 27, 2022

How do I remove the formatting restrictions in Word? ›

Unlock a protected document
  1. On the Review tab, in the Protect group, click Protect Document, and then click Restrict Formatting and Editing.
  2. In the Restrict Formatting and Editing task pane, click Stop Protection.

Why is my Microsoft Word in a weird Format? ›

Typically, when you find that all new documents have altered formatting, it's because your Normal. dotm template has been changed. If you don't have customizations stored in Normal (like macros or autotext), the simplest way to correct this is to delete Normal. dotm and allow Word to re-create it.

What are the 4 types of file formats? ›

Each file type can support one or more forms of content, like images, video, and text. When deciding which one to use, it's important to note the advantages and disadvantages of each.
...
  • JPEG (Joint Photographic Experts Group) ...
  • PNG (Portable Network Graphics) ...
  • GIF (Graphics Interchange Format) ...
  • PDF (Portable Document Format)
Jul 26, 2018

What are the two types of formatting in Microsoft Word? ›

In Microsoft Word, there are basically two types of formatting - character formatting and paragraph formatting. Character formatting applies formatting to individual characters while Paragraph formatting applies formatting to individual paragraphs.

Why is my Microsoft Word locked and won't let me type? ›

Simply select “Step Protection” button to unlock protected part of the document. In case the Word document is marked as final and you can't edit it. You just need to click the “Edit Anyway” button that highlight in the head of the page. It is only one-time operation, so you have to perform this step everytime.

How do you unlock Microsoft Word? ›

How To Unlock a Document for Editing Using the Password
  1. Open the document.
  2. Click the Review menu.
  3. If you cannot see the Restrict Editing icon in the ribbon, click Protect.
  4. Select Restrict Editing.
  5. Click Stop Protection.
  6. Enter the password in the pop-up window and click OK.
  7. The document can now be edited.
Sep 14, 2022

How do I turn off formatting? ›

Select file, then click “Options.” The following dialog box will open: 2. Click “Proofing” and then “AutoCorrect Options.” Page 2 Current as of June 16, 2021 HOW TO SHUT OFF AUTOMATIC FORMATTING 2 3. Make sure only the following boxes are selected in the “AutoFormat” tab.

How do I restore Microsoft Word back to normal? ›

Click Change or Remove Programs, click Microsoft Office (Microsoft Office Word) or the version of Office or Word that you have in the Currently installed programs list, and then click Change. Click Repair Word (Repair Office), and then click Next. Click Reinstall Word (Reinstall Office), and then click Install.

How do I recover a Word document back to normal? ›

Recover an earlier version of a Word file
  1. Open the file you were working on.
  2. Click File > Info.
  3. Under Manage Documents, select the file labeled (when I closed without saving).
  4. In the bar at the top of the file, select Restore to overwrite any previously saved versions.

How do I fix auto formatting in Word? ›

Go to File > Options > Proofing. Select AutoCorrect Options, and then select the AutoFormat As You Type tab.

What are 5 formatting tools? ›

Common text formatting includes the font, font size, font colour, empasis tools like bold, italic and underline, strikethrough, superscript, subscript, WordArt and the highlighter tool.

What feature can help you format a document? ›

You can use the formatting options available on the Home tab to format text. Change the font: Select some text and then tap the font name box. Choose a font from the drop-down list. Change the font size: Select some text, tap the font size box, and then choose a size from the drop-down list.

What are types of formatting features? ›

Text Formatting Features
  • Changing font type, size style.
  • Changing font colour.
  • Underlining – Placing a line at the bottom of a text.
  • Bolding – Making the text appear more darker than the rest.
  • Italicizing –making the text slant forward.
  • Superscript and subscript.
  • Strikethrough.

What are the five 5 common file formats? ›

5 types of document files
  • Portable document format (PDF) A PDF file is a common file type in many work environments. ...
  • Word document (DOC and DOCX) ...
  • Hypertext markup language (HTML and HTM) ...
  • Microsoft excel spreadsheet file (XLS and XLSX) ...
  • Text file (TXT)
Jun 1, 2021

What is a file format example? ›

Examples of file formats are comma-separated values (. csv), ascii text (. txt), Microsoft Excel (. xlsx), JPEG (.

What are the three types of format? ›

The Three Popular Formatting Styles | APA, MLA, CMOS

In academics, presenting the information in an appropriate manner by using correct formatting styles is as putting forth the key study idea.

What is a formatting style in word? ›

In Word, a style is a collection of formatting instructions. You use styles to format the paragraphs in your document. So you would use the "Title" style for your title, "Body Text" style for body text, "Caption" style for the picture captions, and "Heading 1" for the major headings.

What do you mean by formatting a document? ›

Formatting is all about adding visual touches to a document to make it easier to read and look more appealing.

How do I unlock Microsoft Word to enable editing? ›

Enable editing in your document
  1. Go to File > Info.
  2. Select Protect document.
  3. Select Enable Editing.

Why is my Microsoft Word locked for editing? ›

The file might be locked because: The file is shared and another user is currently editing it. An instance of the Office app is running in the background with the file already opened. The file has been marked as Final and can no longer be updated.

Why is Microsoft Word locked? ›

Your Office is not activated or you are using a trial version of Office that has expired. Solution: Activate Office. Go to File > Account to activate it. If your subscription expired, you'll need to purchase Office and activate.

Why is my document locked for editing by me? ›

When Microsoft Word crashes while you are editing a document, it leaves behind temporary files which may give the impression that you are still editing the document. Then, next time you try to open the document, you will receive an error message saying that it's already locked for editing by you.

Which button do you press to turn off formatting? ›

To stop formatting, press ESC.

Does formatting delete everything? ›

Does formatting a hard drive erase everything on it? The answer is no. Formatting does not erase data on the disk, which only makes file recovery much more difficult.

Why does my Microsoft Word look different? ›

Most likely it's a font compatibility problem. The fonts you use in a document (Word, Excel, Powerpoint), PDF files plus emails and web pages are NOT included when you send it off to someone else.

How do I reset Word Format to default? ›

Ctrl-Shift-Z will reset any formatting changes made to text, such as font, size, bold etc.

Why does my Word document look like one long page? ›

It sounds like you are in Web Layout view. Change to Print Layout view via the View tab of the ribbon.

Why do I lose formatting in Word? ›

This happens because Word can "absorb" explicit formatting changes into the underlying style. When this occurs, any other document elements that used that style automatically change to reflect the newly applied format.

How do I change all formatting in Word? ›

On the Home tab, right-click any style in the Styles gallery and click Modify. In the Formatting section, make any formatting changes you want, such as font style, size, or color, alignment, line spacing, or indentation. Choose whether the style change applies to the current document or to all future documents.

What are the steps of formatting? ›

Format text
  1. Select the text you want to format. To select a single word, double-click it. To select a line of text, click to the left of it.
  2. Select an option to change the font, font size, font color, or make the text bold, italic, or underline.

Which function is used for formatting? ›

The format() function is used for formatting representations of a value. The values are formatted using a set of operations in a defined order. The string format() method is used for passing multiple values and their formatting in a string.

What are the formatting keys? ›

Formatting Text
  • Increase font size by one unit. Ctrl ] ⌘ ]
  • Decrease font size by one unit. Ctrl [ Ctrl [
  • Increase font size. Ctrl Shift > ⌘ Shift >
  • Decrease font size. Ctrl Shift < ⌘ Shift <
  • Toggle bold. Ctrl B. ⌘ B.
  • Toggle italics. Ctrl I. ⌘ I.
  • Toggle underscore. Ctrl U. ⌘ U.
  • Toggle underline for words not spaces. Ctrl Shift W.

How do I format a word document quickly? ›

On the Home tab or under the Format tab on the Menu bar, under Styles, select a style and click your desired style. You can also click the Modify button on the Styles tab to create your own style. By default, Word applies a paragraph style (for example, Heading 1) to the entire paragraph.

What is the most important thing in formatting a document? ›

A well formatting document is consistent, correct (in terms of meeting any stated requirements), and easy to read. The visual appeal of a document has an effect on the reader and how they perceive the information, so it's important in any piece of writing or documentation to be concerned with its formatting.

Is a DOCX file the same as word? ›

What is a DOCX document file? A DOCX file is a Microsoft Word document that typically contains text. DOCX is the newer version of DOC, the original official Microsoft Word file format. They are both opened using Microsoft Word, though alternate software programs open them as well.

Is DOCX compatible with Microsoft Word? ›

If you are using Microsoft Office Word 2007 or Word 2010, you can open . docx or . docm files that were created in Word 2016 and 2013. However, a few newer features may not be supported in older versions or they may not be editable.

Is DOCX still used? ›

Microsoft Word currently uses the . docx extension for document files, but older versions of the program used the extension . doc.

Is DOCX word compatible? ›

A DOCX file is a Microsoft Word Open XML Format Document file. Open with Word, Word Online, Google Docs, or some other word processor.

Why have my Word files changed to DOCX? ›

If you mean that File Explorer shows "docx" instead of the name of a file type, file associations could be the issue. You can right-click a file type in File Explorer, choose Open With and then browse for the application you want to set as the (new) default for that file type.

Why can't I open a DOCX file with Word? ›

Low disk space on your system. A corrupt DOC or DOCX file is being loaded. You don't have permission to open the document. The file is blocked or protected.

Should I use DOCX or PDF? ›

In a nutshell, DOCX provides document creation and editing with a wide range of tools, while, unlike PDF, it requires specific software the variety of which is much more limited. PDF is a portable format by design consisting of less complex, organized content, and can be opened with a big variety of apps.

What is DOCX format in Word? ›

Any file with the DOCX extension is a Microsoft Word Open XML Formate Document. These files are used for reports, resumes, letters, documentation, note-taking, newsletters, presentations and more.

Do you need Word to open DOCX? ›

You can open a . DOCX file with a Windows or Mac computer and mobile devices. If you don't have Microsoft Word, you can use Google Drive to open the file.

What software do I need to open a DOCX file? ›

Opening a .DOCX file using Microsoft Word online

If you have Microsoft Word on either a Mac or a PC operating on a Windows system, you can use this method to open a . DOCX file.

Is Google Docs a DOC or DOCX? ›

You can even download your Google doc as a Word document so it has a standard Word extension (. docx). But that's not the only file format Google Docs will let you export. You can download your docs with the following extensions: ODT, PDF, RTF, HTML, TXT, EPUB.

Is DOCX safer than DOC? ›

docx format is much safer than the . doc format. As a result, some systems, including t4 - the University website CMS, may prevent you from uploading . doc files for security reasons.

How do I change a DOCX file to DOC? ›

You can convert a DOCX file to DOC by opening the DOCX file in Microsoft Word, clicking the 'File' tab and 'Save As', then selecting '. doc' format from the 'File Format' dropdown menu.

Why can't I edit my Word document? ›

Follow these steps to edit: Go to File > Info. Select Protect document. Select Enable Editing.

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